Vendor Allocations

Use Vendor Allocations to specify who is to be paid on an Expense Setup. Vendor allocations must total 100%.

Allocations are processed in order from largest to smallest. The smallest allocation receives what remains of a payment. You must enter vendor allocations correctly, otherwise incorrect amounts are paid. For example, if two vendors are mistakenly entered as having a 60-50 split in Payment Percent, and the allocation should be 50-50, the first vendor is paid 60%, and the second vendor is paid 40%.

Transactions are generated without a Vendor if no Vendor Allocation is specified.

When you change the vendor allocation, current and future expense schedules statuses are set to Review and must be approved using the Approvals Process.

Add a Vendor Allocation

Add Vendor Allocations to specify who is to be paid on an Expense Setup and how much payment they receive.

1. Select the expense setup record you want to edit in the Expense Setup List at the top of the page.

2. In Vendor Allocations, click Add Expense Vendor Allocation.

3. Complete the Add Expense Vendor Allocation dialog:

   • Vendor: Select an existing vendor or add a vendor and select it. Click View to view information about the selected vendor.

   • Begin Date / End Date: Enter the begin date and the end date for the allocation or click Calendar and select the dates using the Date Picker.

     We recommend that you leave End Date blank unless you know that your vendor will change on that date.

   • Payment Percent: Enter the allocation percentage for this vendor. The total percentage for all vendor allocations must add up to 100.

   • Comments

4. Click Add.

   The vendor allocation record displays in the Vendor Allocations table.

5. Repeat the last three steps for each vendor allocation you want.

6. Click Save Changes in the Actions menu on the rightmost side of the page.

Edit a Vendor Allocation

1. Select the expense setup record you want to edit in the Expense Setup List at the top of the page.

2. In Vendor Allocations, click Edit in the Actions column of the record you want to edit.

3. In the Edit Expense Vendor Allocation dialog, make your changes then click Update.

   The total percentage for all vendor allocations must add up to 100.

   Click Audit Log to display a list of changes to vendor allocations.

4. Click Save Changes in the Actions menu on the rightmost side of the page.

Delete a Vendor Allocation

1. Select the expense setup record you want to edit in the Expense Setup List at the top of the page.

2. In Vendor Allocations, click Delete in the Actions column of the record you want to delete.

   The total percentage for all vendor allocations must add up to 100.

3. In the confirmation dialog, click Yes.

4. Click Save Changes in the Actions menu on the rightmost side of the page.

Change Vendor

Change vendor on vendor allocations for multiple expense setup records and apply that change from a particular date.

1. Click Change Vendor in the Actions menu on the rightmost side of the page.

2. In the Change Vendor window that opens, select the Old Vendor you no longer use.

   To view vendor details, click View .

3. Select the New Vendor or add an employer, vendor, or legal party and select it .

   To view vendor details, click View .

4. Enter the Effective Date of the change or click Calendar to select the date.

5. Select the expense setup records you want to change.

6. Click Change Vendor.

   A confirmation message briefly summarizes the changes and closes.

7. To view a change, in Contract Expense Setup List, select an expense setup record you changed and scroll to Vendor Allocations.

   The new vendor is listed from the date you selected.