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Generate Rent

Generate your rent payments once your expense setups and expense schedules are created and approved in the system. Once payments are generated, you can approve or deny them.

To generate payments, your Administrator must grant your member generate rent permissions.

Ensure that your transactions are correct prior to generating payments. If you need to modify a transaction that is marked as processed, contact Accruent Support. Transactions must reported for auditing and we therefore do not recommend reversing them.

If payments are approved before they are generated, they are ready to process immediately after generation. Generating payments creates transactions for ALL expense setups within the time period you specify.

  1. Click Generate Rent in the Actions menu on the rightmost side of the page.

  2. Complete the Generate Payments window that opens:

    • Period to Generate: Select the payment period.

    • Year: Select the payment year.

    • Posting Date

    • Batch Date

    • Generate Option Select from:

      • Single Contract: Generate transactions only for the currently selected contract.

      • Payables All Contracts: Generate only payable transactions for all contracts.

      • Receivables All Contracts: Generate only receivable transactions for all contracts.

      • All Contracts: Generate transactions for all contracts in your portfolio.

    • Default / Overwrite Due Date: To overwrite the due date for this batch, enter a new due date.

    • Portfolio: Select the portfolio to generate transactions for. All Portfolios is selected by default.

      Contracts to process: Click Search Magnifier to search for contracts to process, select them, then click Select Contracts to process. Click Remove x to deselect contracts for processing.

    • Where Payment Due Day: Filter the contracts for which you want to create transactions. For example, you can filter to only include contracts where the payment due date equals the 15th of the month.

  3. Click OK and then OK again when the Success window opens.

    An email confirming the results is sent with a Generate Rent log attached.

  4. View the generated transactions on a contract record:

    1. Navigate to Contract > Payment Info > Transactions.

    2. In Contract Payments List, select the transaction.

    3. Click Audit Log.

      The Audit Log window opens, displaying the history of the transaction.

  5. View the generated transaction in the job log:

    1. Click Admin in the toolbar in the upper-right corner of the window.

      The System Administrator Dashboard page opens.

    2. Click Job Log in the Company Administration column.

    3. Click the link in the Log File column of the transaction you generated.

      A window opens with a summary of the generated transactions.