Allowances - Contract Module

To add an allowance:

1. Click Add Item.

   This displays in the Actions menu on the right side of the page.

2. Select the allowance group from the Group field.

   Create a new group or category.

   Groups are the first level of organization in Lucernex. Groups are the parents of types, and grandparents of categories. Groups, types, and categories are used to simplify reporting.

3. Select the allowance type from the Type field.

   Create a new group or category.

4. Enter the total amount of the allowance in the Total Amount field.

5. Enter the Begin and End Date of the allowance.

   You can also click Calendar to open the Date Picker and select the appropriate date.

6. Select the currency type of the allowance from the Currency Type field.

   Note:

   Your rentable area and area unit should pre-populate if you have them entered at the contract level.

7. Enter any comments in the Comments field.

8. Select the covenant you want to associate with this allowance from the Covenant field.

9. Enter the section of the document that is associated with this allowance in the Section field.

10. If this allowance is associated with an amendment, select the amendment from the Amendment field.

    You can view information about an amendment by selecting an amendment from the field and then clicking the View .

11. Click Save Changes.

    This displays in the Actions menu on the right side of the page.

    The page refreshes. Your new allowance appears in the Contract Allowance List.

To edit an allowance:

1. Select the allowance you want to edit from the Contract Allowance List.

   The allowance data populates on the page.

2. Make your changes.

3. Click Save Changes.

   This displays in the Actions menu on the right side of the page.

   The page refreshes. Your changes are saved.

To delete an allowance:

1. Select the allowance you want to delete from the Contract Allowance List.

   The allowance data populates on the page.

2. Click Delete Item.

   This displays in the Actions menu on the right side of the page.

   A dialog opens, asking you to confirm your choice.

3. Click Yes.

   The page refreshes, and the allowance is deleted. It no longer appears in the Contract Allowance List.

An allowance transaction is not a payment transaction. It is an informational section that allows you to document information such as when you received the allowance and how much you received.

To add an allowance transaction:

1. Select the allowance whose transaction you want to add from the Contract Allowance List.

   The allowance data populates on the page.

2. Click Add Allowance Transaction in the Transactions table.

   The Add Allowance Transaction window opens.

3. Enter the following dates in the appropriate fields:

   • Request Date

   • Due Date: Enter the date by which the tenant was required to receive the allowance.

     For example, some contracts specify that if the tenant does not receive the allowance within a certain time period, the tenant is allowed to impose a penalty amount.

     You can also click Calendar to open the Date Picker and select the appropriate date.

4. Enter the following values in their respective fields:

   • Amount Requested

   • Penalty Amount: Enter the penalty amount as specified in your contract.

5. Enter a description of the transaction in the Description field.

6. Click Add.

   The window closes. The transaction appears in the Transactions table.

   Note:

   As specified above, adding an allowance transaction is information-only. It does not create a payment transaction. If you want to create a transaction for this allowance, you will need to create a one-time transaction in the Transactions page. To learn how, follow the Add Transaction procedures.

7. Click Save Changes.

   The page refreshes. Your changes are saved.

To edit an allowance transaction:

1. Select the allowance whose transaction you want to edit from the Contract Allowance List.

   The allowance data populates on the page.

2. Click Edit in the Actions column of the record.

   The Edit Allowance Transaction window opens.

3. Enter the date the allowance was received in the Received Date field.

   You can also click Calendar to open the Date Picker and select the appropriate date.

4. Enter the amount received in the Amount Received field.

5. Update the value in the Penalty Amount field.

6. Make any other changes as necessary.

7. Click Update.

   The window closes.

8. Click Save Changes.

   This displays in the Actions menu on the right side of the page.

   The page refreshes. Your changes are saved.

To delete an allowance transaction:

1. Select the allowance whose transaction you want to delete from the Contract Allowance List.

   The allowance data populates on the page.

2. Click Delete in the Actions column of the record.

   A dialog opens, asking you to confirm your choice.

3. Click Yes.

   The dialog box closes. The transaction is deleted.

4. Click Save Changes.

   This displays in the Actions menu on the right side of the page.

   The page refreshes. Your changes are saved.