Receipts - Contract Module

The Receipts page of the Contract module goes hand in hand with the Transactions page. The Receipts page allows you to capture information about a payment that was received rather than paid. The breakout of the fields allows for easier report filtering. The Receipts page is separate from the Transactions page because not every payment transaction will have a receipt associated to it.

In the typical workflow, the receipt is created and associated to the existing payment transaction. The information on the receipt is then reflected under the Payment Info section of the transaction. The receipt record will keep track of the allocations and the amount that has been associated to any existing transactions. This allows users to associate a receipt to multiple payments.

To navigate to the Receipts page:

Navigate to Contract > Payment Info > Receipts.

Use the links in the Navigation Pane on the leftmost side of the page.
Follow a procedure below.

Add a Receipt

To add a receipt:

Click Add Item.

This displays in the Actions menu on the right side of the page.
Select the year of the receipt from the Period Year field.
Enter the period month in the Period Month field.
Enter the dates in the following fields:
- Effective Date
- Posting Date
- Receipt Date
  
  You can also click Calendar to open the Date Picker and select the appropriate date.
Enter the receipt number in the Receipt Number field.
Select the type of payment—for example, cash or check—from the Receipt Type field.
If the payment type was a check or ACH payment, enter the routing number in the Routing Number field.
If the payment type was a check or ACH payment, enter the account number in the Account Number field.
Enter the amount received in the Amount Received field.
Select the currency received from the Currency Type field.
Enter notes in the Notes field.
To attach documents to your receipt record:
1. Click Add Documents.
2. Upload a Document.
Click Save Changes.

This displays in the Actions menu on the right side of the page.

The page refreshes. The receipt appears in the Contract Receipts List at the top of the page.

You will next need to reconcile the receipt against the appropriate transaction. See the Reconcile a Receipt procedures below.

Select the receipt you want to reconcile from the Contract Receipts List.

The details of the receipt populate in the Payment Receipt section.
Click Reconcile Receipt.

This displays in the Actions menu on the right side of the page.

The Reconcile Receipt window opens.
Select the check box next to the transaction to which you want to apply the receipt.

You can apply a receipt to multiple transactions.
Select the Mark Payment Transactions as Processed check box if you would like to mark the transaction as processed.

Important!
Once a transaction has been marked as processed, you cannot make any further changes. Do not select this check box unless you are certain you do not want to make any further changes. To learn more about the Processed flag, see our article Hold and Processed Flags.
Click Reconcile.

The window closes. The transactions you applied the receipt to appear in the Applied to Payment Transactions (see list) section.
To see the receipt on a transaction:
1. Select the Transactions tab.
2. Select the transaction you applied the receipt to from the Contract Payments List.
3. Scroll to the Payment Information section.
  
  The receipt appears in the Payment Information table.

Receipts - Contract Module

Add a Receipt

Edit a Receipt

Delete a Receipt

Reconcile Receipt

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