Key Dates - Contract Module

To add a key date:

1. Click Add Item.

   This displays in the Actions menu on the right side of the page.

   The values in the Key Date Information section clear. You may now enter the data for your new key date.

2. Select the key date group of the key date you want to associate with your term from the Group field.

   Create a new group or category.

   Groups are the first level of organization in Lucernex. Groups are the parents of types, and grandparents of categories. Groups, types, and categories are used to simplify reporting.

3. Select the type of key date from the Type field.

   If you want to create a new type, follow the Add a Type procedures.

   Types are the second level of organization in Lucernex. Types are the children of groups, and parents of Categories. Groups, types, and categories are used to simplify reporting.

4. Enter a description of the key date in the Description field.

5. Enter the begin date in the Coverage Period Begin Date field.

   You can also click Calendar to open the Date Picker and select the appropriate date.

6. Enter the end date in the Coverage Period End Date field.

   You can also click Calendar to open the Date Picker and select the appropriate date.

   Note:

   The Action fields and the Notice check boxes will be used when you decide to take action on an option, and when notice has been sent or received.

7. Enter the number of days, weeks, months, or years in advance that you can take action on the key date in the Earliest Notice Period fields.

   The Earliest Notice Period fields are used to calculate the value of the Earliest Notice Date field, using this formula:

   Earliest Notice Date = Coverage Period Begin Date - Earliest Notice Period - 1.

8. Enter the number of days, weeks, months, or years you have to submit notice after the notice period begins in the Last Notice Period fields.

   A notice is a warning that the key date is imminent. The system will automatically calculate the value in the Last Notice Date using this formula:

   Last Notice Date = Coverage Period Begin Date - Last Notice Period - 1

   Important!

   Add notice periods to the renewal term, NOT the original term.

9. Enter the earliest date you can give notice in the Earliest Notice Date field.

   You can also click Calendar to open the Date Picker and select the appropriate date.

10. Enter the length of the tickler period using the Tickler Period fields.

    A Tickler is a friendly reminder that the key date is coming due.

    The system will automatically calculate the value in the Tickler Last Notice Date using this formula:

    Tickler Last Notice Date = Notice End Date - Tickler Period

    However, the Tickler Last Notice Date will not automatically update after being initially calculated unless you click Save.

11. Enter the tickler date in the Tickler Date field.

    You can also click Calendar to open the Date Picker and select the appropriate date.

    Note:

    The Frequency has been disabled.

12. Enter any comments in the Comments field.

13. Click Save Changes.

    This displays in the Actions menu on the right side of the page.

    The page refreshes, and the new key date is added to the Contract Key Dates List.

To edit a key date:

1. Select the key date you want to edit from the Contract Key Dates List.

   The details of the key date populate in the Key Date Information section.

2. Make your changes.

3. Click Save Changes.

   This displays in the Actions menu on the right side of the page.

   The page refreshes. Your changes are saved.

To delete a key date:

1. Select the key date you want to delete from the Contract Key Dates List.

   The details of the key date populate in the Key Date Information section.

2. Click Delete Item.

   This displays in the Actions menu on the right side of the page.

   A dialog opens, asking you to confirm your choice.

3. Click Yes.

   The page refreshes. The key date is deleted, and it no longer appears in the Contract Key Dates List.

To take action on a key date:

1. Select the key date you want to take action on from the Contract Key Dates List.

   The details of the key date populate in the Key Date Information section.

2. Select the Notice Sent check box if notice has been sent for this action.

3. Select the Notice Received check box if the notice has been received for this action.

4. Select the action you took from the Action field.

5. Enter the date you took action in the Action Date field.

   You can also click Calendar to open the Date Picker and select the appropriate date.

6. Select the Action Complete check box if the action has been completed.

   Important!

   The system will continue to send email alerts and system notifications about the End Date, Notice End Date, and Tickler Date until the Action Complete check box is selected.

7. Enter any comments in the Comments field.

8. Click Save Changes.

   This displays in the Actions menu on the right side of the page.

   The page refreshes. Your changes are saved.