EMS for Google Calendar User Guide

You can designate favorite locations, floors, and rooms by setting user preferences. This expedites the booking process for future reservations.

1. Click the gear icon in the upper right of EMS for Google Calendar.

   The Preferences tab opens.

2. Set user preferences for Spaces or Filters.

3. Under the Spaces tab, select a Preferred Booking Type.

   The Booking Type you choose now becomes your default for future bookings.

4. Under the Filters tab, set Default Filters for each of your Booking Types.

5. Select a Default Location.

   Select one or more buildings, or filter by Area.

6. Select a Default Floor.
7. After selecting your preferred filters, click Save.

   Your user preferences will be available the next time you create a reservation in EMS for Google Calendar.

1. Navigate to the Options page on the top right of EMS for Google Calendar.

2. From here you can edit the Platform URL, view and copy Logs, and view your Version.

When creating a booking, users can easily compare room availability alongside invitee availability to find a day and time that works for the right people and in the right space. EMS for Google Calendar integration will send invitations to attendee’s Gmail and Calendars.

1. Create a new calendar item.

2. In Add Title, enter the name of your meeting.

   A title is not required. If one is not assigned, EMS provides a default title based on the booking type.

3. Provide a date, time, and time zone.

4. From EMS for Google Calendar, select a booking type.

5. Search for a room.

   Use the Filters link to filter by Building or search by Room Name. Additional filters may be available depending on your organization, such as Floor, Setup Type, Capacity, Features, and Room Type.

6. Depending on whether the room is classified as a reserved room, options will include either Book or Reserve.

   To select a room, click Book or Reserve.

7. Once a room is selected, a guest mailbox is added to the Guests tab.

   To remove a room, click Remove.

8. Click Save.

   If a conflict exists, a browser notification displays. A red square also displays over your EMS for Google Calendar icon at the top of your menu.

   Learn about Conflict Resolution in EMS for Google Calendar.