Fullscreen Image

Accounting Review

The Accounting Review page is used to review or update the account code for approved invoices. This smart table is used for displaying all approved work orders that require final accounting approval, with the total value of the work order in the end column.

Category filters

A category filter is available on the top of the smart table.

  • Category: This filter can be used to filter the work orders by category. Select an asset category from the drop down list. Once selected, the subcategory filter field will be appear.

  • Subcategory: This filter can be used to filter the work order by subcategory. This filter will only be shown if the category filter is selected.

Sort data

You can sort data by text (A - Z or vice versa), numbers (smallest to largest or vice versa), and dates and times (oldest to newest and vice versa) in one column at a time.

Click on the grey tab area at the top of the smart table to sort the data. A small arrow (up or down) will show which column is currently being sorted, and whether it is increasing or decreasing in value or alphabetics.

Search for data

To search for any string of characters, enter information in the search field at the top of the column you want to review and for and click the Search button. You can use a wild card (the % sign) to match any string of characters. For example; '%UK' finds all contractors with UK in their name.

You can delete any criteria in the search box by clicking the Clear button when you've completed your search.

Export data

You can also export data in the normal way by using the Export button at the foot of the smart table.

ClosedApprove a work order

  1. Navigate to Service > WO Accounting > Accounting Review.

  2. Select the check box at the far right of the work order you want to approve.

    It is also possible to select all work orders by selecting the Select All box in the grey filter bar at the top of the smart table. If you need to cancel one or all of the selected work orders, clear the respective check box.

  3. Click the Approve Selected button at the bottom of the smart table.

ClosedField Descriptions

  • WO #: Displays the work order number that was automatically generated at the time of work order was created. After clicking the work order number, theAccounting Review form will display the full work order history. You are given the choice to Approve or Reject the work order. It is also possible to change the account code, work order expense to be capitalized, or non-capitalized work order.

  • Site Name: Displays the name of the site where the work order

  • Invoice #: Displays the invoice number that was entered by contractor when the invoice was created.

  • Invoice Date: Displays the date the invoice was created.

  • Capex Project: Displays the capitalized expense project for the capitalized work order. This field is left blank for all non-capitalized work orders.

  • Account Code: Displays the account code which will be charged for the work order expense.

  • Finance Code 1

  • Finance Code 2

  • Finance Code 3

  • Service Provider: Displays the assigned service provider.

  • Approved by: Displays the approver's name.

  • Last Approval Date

  • Department: Displays the department for the work order. Clicking the department name will cause a pop-up window to appear and the option will be given to edit the department using the drop-down list.

  • Invoice Total: Displays the total work order amount.

  • Work Order Name: Displays the name given to the work order.