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About Material Issues Created from PartsSource Parts Requests

Once a material issue is created from a ready parts order, you can view the material issue on the Materials tab of the work order, as you would a non-PartsSource material charge created within TMS. The difference is that material issues created from PartsSource parts requests cannot be edited within TMS.

Also, the information contained on a PartsSource-related material issue is different from a TMS material issue. The information in a material issue created from a PartsSource parts request is as follows:

  • Description – The PartsSourcePart Number, plus the Line Item Description.

  • Quantity – The parts request Quantity.

  • WO ID – The work order number from the parts request (passed over to the ePartsFinder™ application by TMS).

  • Asset – The asset number attached to the work order in TMS.

  • Account – The account number from the work order.

  • Date Issued – This is the date the material issue was created in TMS by Control Panel.

  • Average Cost – The PartsSource line item purchase price.

  • OEM Price – The OEM price from the PartsSource line item.

  • PartnerID – The ID of the user who entered the original PartsSource parts request.

  • Partner Line Item ID – The PartsSource line item ID.

Notes About Purchase Orders and Requisitions

When a material issue is created on a work order and then associated to a purchase order or material requisition (must be using the Purchasing module add-on), the Quantity Issued field is set to "0", and the Quantity Requested field is set to the original value of the material issue. As materials are received from the purchase order or requisition, the Quantity Issued is updated on the existing material issue.

If no purchase order or material requisition is created from a material issue on a work order, the Quantity Issued and Quantity Requested fields are set to the same value.

Edits to a material issue will not cascade to associated purchase order or requisition line items.

If you add an asset or change the asset associated with a work order, after you added material charges to the work order, you must associate those charges with the new asset in order for the charges to be reflected in the asset's history.