Keys Management Solution Overview

The Keys Management Solution is an asset and work order driven system to aid with key security and risk reduction. This solution allows you to easily track door locks and keys overseen by your department. Time spent on locating keys will be reduced as the number of unaccounted-for keys is reduced. 

Begin implementing the system by documenting locks and their accompanying keys. Key ownership will be assigned in TMS, and when keys are checked out, a work order is created and ownership transferred to the individual who requested the key. Ownership remains with this individual until the key is checked back in, inside TMS.

With this information tracked inside TMS, you maintain a log of the location of each key and who currently has ownership of each key. This helps your organization increase key security and lower the risk of missing and "lost" keys.

To start implementing the Keys Management Solution, start with the Create a Segment for Keys Management topic.

The procedures in the next topic require you to have access to certain Setup module screens in order to enter new codes. If you don't already have access to these screens, contact your TMS system administrator.

Also note that we do not provide detailed steps for how to execute every procedure and process described in this chapter. For example, in the next topic, we do not provide steps on how to a new User Segment.

If you are not already familiar with a procedure mentioned here, see related topics in the TMS OnLine/OnSite System Administrator Guide or TMS OnLine/OnSite User Guide where noted.