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The Additional Info Tab

The Additional Info tab is where you can store additional information about the asset, including Life Cycle data.

Additional Info

Field	Alternate Name Field	Definition	Setup Location
Extended Description	Ext. Description	You can use this field to type in additional information that describes your asset. This field is also the place to enter information during a conversion that doesn't have a designated place. An example of this is: Notes: C-NO: KN80197.	N/A
Options / Accessories	N/A	You can use this field for documenting accessories that might have come with an asset when it was purchased, such as internal defibrillator paddles, 12 lead patient cable, or the type of filters on an HVAC system.	N/A
Software Test / Special References	N/A	This is where a biomed department could record information on operating system types, MAC addresses, or additional information about testing software.	N/A
Physical Condition	N/A	Use this drop-down menu to select the physical condition of your asset. Examples of Physical Condition are: New, Good, Fair, Poor, and Used.	The Setup location for Physical Condition codes is Setup > Assets > Codes.
Support Status	N/A	Use this field to record the asset support status by the manufacturer or vendor. Examples of Support Status codes are: 24/7 Support, 8-5 M-F Support, Hourly Support, and As Needed Support.	The Setup location for Support Status codes is Setup > Assets > Codes.
Owner	N/A	This can be used when you have loaner or rental equipment. An asset might be located in one department like the emergency room, but be owned by another department like radiology, as would be the case of a mobile x-ray unit in the emergency room.	N/A
Network Device	N/A	Use this field to identify assets that are connected to networks.	N/A

Life Cycle

Field	Alternate field name	Definition
Cost Basis	N/A	This is the cost of acquiring equipment, including all initial costs to make it serviceable. If both Original Cost (Purchase Info) and Cost Basis are empty, the depreciation calculations will not work properly. If Cost Basis is empty and Original Cost is populated, TMS will populate the Cost Basis field with the value from the Original Cost in the user interface when the asset is reloaded on screen. Once the user performs another save of the asset record with the Cost Basis auto-populated in the user interface from the Original Cost, TMS will update the Cost Basis field in the database with the Original Cost value. This allows admins to set their own Cost Basis as this is sometimes higher than the purchase price, or to leave it empty and upon re-saving the asset use the Original Cost instead.
Salvage Value	N/A	This is how much the asset can be sold for on the open market. The default value is zero. This value can't be negative.
Life Expectancy	N/A	This is the time an asset can remain in service and provide benefit as expected. This value usually ranges from five to 25. Cars, computers, and office machines have a Life Expectancy of three years Vans have a Life Expectancy of four years Lab, scientific, and medical equipment have a Life Expectancy of six years Trucks and boats have a Life Expectancy of seven years Airplanes, aviation, athletic, library holdings, telecommunications, antennas/towers, gemstones, office furniture, musical instruments, kitchen equipment, and physical plant machinery have a Life Expectancy of 10 years Land improvements and utilities have a Life Expectancy of 20 years Buildings have a Life Expectancy of 50 years.
Start Date	N/A	This is the date you use to calculate the depreciation of the asset. The depreciation calculation will not work properly if this field remains empty.
First Month	N/A	This value is the month that you expect depreciation to start. The default value is January.
Monthly Depreciation (Asset Edit only)	N/A	This value is the results of this calculation: [(Cost Basis) – (Salvage Value) / (Life Expectancy * 12)].
Annual Depreciation (Asset Edit only)	N/A	This value is the results of this calculation: (Monthly Depreciation) * (# of months that have passed in the current year).
Total Depreciation (Asset Edit only)	N/A	This value is the results of this calculation: Annual Depreciation + (sum of all prior years depreciation). If this value is greater than Cost Basis minus Salvage Value, then TMS displays that value rather than the value that is calculated.
Remaining Value (Asset Edit only)	N/A	The value is the results of this calculation: (Cost Basis) – (Total Depreciation). If this value is less than the Salvage Value, then display the Salvage Value.
Remaining Life (Asset Edit only)	N/A	The value is the results of this calculation: (Life Expectancy) – (Current Date – Starting Date). This value can't be negative. If the calculation results in a negative number, then TMS displays zero.