Expense Reconciliation Setups

In order to create an Expense Reconciliation, you must first create a template for the Expense Reconciliation. This template is called an Expense Reconciliation Setup.

Create an expense reconciliation setup:

Navigate to a Lease home page.
In the toolbar, click Advanced, then click Expense Reconciliation.

A new window appears.
In the toolbar of the Expense Reconciliation Setup pane, click Add.
Complete the form, including the following information:
- Name: Enter a name for the setup.
- No: Enter a setup number. If this field is left blank, the system automatically generates a number.
- Reimbursement Method: Select the form of currency for a generated Payment.
- Currency: Enter the currency measure for Expense Reconciliation calculations.
- Base Year: Enter the base year for the setup.
- Base Year Amount: Enter an amount here to track initial Base Year costs for the reporting of growth over time.
- Right to Audit: Select this check box to note the reconciliation audit period allowed under the lease terms.
- Last Audit Date: Enter the date of the last audit. This field is enabled when the Right to Audit check box is selected.
- Linked Document: Link a Lease document to the setup.
Complete the remainder of the form. Required fields are marked with a red asterisk (*).
When the form is complete, click Save.

The setup appears in the Expense Reconciliation Setups pane.

Once the setup has been created, line items can be added to it.

Navigate to the Expense Reconciliations page.
In the Expense Reconciliation Setups pane, click the menu stacks button next to the setup, then click Invoice Details.
In the toolbar of the Expense Reconciliation Setup Invoice Details pane, click New Line Item.
Complete the form. Required fields are marked with a red asterisk (*).
When the form is complete, click Save and New to create a new line item.

After all line items are created, click Save and Back to return to the Expense Reconciliations page.