Duplicate a Lease

Lease duplication is the process of adding a new Lease to a parent Site using terms similar to an existing Lease. You can duplicate a Lease in the event of a renewal or if two similar contracts exist on the same parent Site.

1. Navigate to a Lease home page.

2. In the toolbar, click the More menu, then click Duplicate Lease.

   A new window appears.

3. Complete the Details pane of the form, including the following fields:

   Some fields are automatically populated based on the original Lease.

   • New Name: Enter a name for the duplicate Lease.

   • New Number: Enter a number for the duplicate Lease. If this field is left blank, a new Lease number is automatically generated for the duplicate Lease.

   • Term: Select from a Regular, Month to Month (MTM), or Holdover Lease term.

   • Status: Choose a status for the Lease such as Planned, Active, or Terminated.

     For more information on other Lease Statuses.

   • Holding Interest: Designate whether the user represents the Lessor, Lessee, or another party associated with the Lease. Users can also choose Owned in this field if representing the owner of the property.

   • Lease Currency: Select the currency denomination for the Lease.

     The Lease Currency field is automatically populated with the default currency denomination set at the portfolio level.

   • Lease Measurement: Select the unit of measurement for the Lease.

     The Lease Measurement field is automatically populated with the default unit of measurement set at the portfolio level.

4. If necessary, select the Master Lease check box to designate this Lease as the primary Lease associated with the Site.

5. Complete the Address pane of the form.

6. Complete the Site Info pane of the form. This information used to calculate other Lease components.

   Some fields are automatically populated based on the original Lease.

   The Pro Rata Share (%) field is automatically populated based on data entered in the other Site Info fields. To manually change the pro rata share, select the check box next to Edit Manually and enter a value in the Pro Rata Share (%) field.

7. Complete the Lease Dates pane of the form. This information is used to calculate other Lease components.

8. Complete any other administrator-defined custom forms that appear on the page.

9. In the Child Items to Duplicate pane, designate which of the Lease's child objects to duplicate by selecting the check box next to each desired child object.

   If you select the Incidents check box when duplicating a Lease, each new Incident is assigned a new, unique Incident number.

10. When the form is complete, click Save Duplicate Lease.

    The window closes, and the duplicate Lease appears in the Leases pane of the parent Site home page.

You can create a duplicate Lease.