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Synchronize File Properties

File and title block properties can be synchronized between the document and its property pages in the vault. This is useful for several purposes:

  • Filling in some or all document properties when new documents are created

  • Adding data to the Meridian properties when text is typed in empty properties

  • Keeping the properties synchronized when changes to either are made (PowerUser client only)

Synchronization occurs automatically when a document is opened in its native application with one of the Meridian application links loaded. This synchronization is from Meridian to the document. This ensures that any changes made to Meridian properties are reflected in the document properties. Synchronization also occurs automatically when a document is saved in its native application. This synchronization is from the document to Meridian. This ensures that any changes made to the document properties are reflected in the Meridian properties.

Meridian properties can be updated from document properties when:

  • Documents are imported into a vault

  • Documents are uploaded with PowerWeb

File properties can be updated when documents are:

  • Created new from a template or by using the Meridian Copy, Derive, or Replace commands

  • Routed to a different state in a document workflow

  • Checked out with PowerWeb

This topic pertains to the standard Windows file properties (Title, Subject, and so on, viewable in Windows Explorer) as well as to the proprietary properties that are provided by some applications. These properties are called various names depending on the application, for example, AutoCAD attributes and MicroStation tags. Each of the application links described in this chapter supports these proprietary properties except the Lotus Notes link.

Prerequisites

To perform these tasks, you must be a member of group that is assigned to the Contractor, Contributor, Document Controller, Project Owner, or Tenant Administrator role that is assigned to the parent folder.

ClosedNotes About Functionality

  • If you insert a Word field and link it to a Word property that is itself linked to a Meridian property, the field will also show the value of the Meridian property. This requires that the properties are mapped to one another in the vault configuration by a System Administrator. However, this synchronization is only in one direction from the Word property to the Word field. Changes to the field will not be synchronized to the Meridian property.

  • Blocks with mtext entities that are mapped to the drawing custom properties are not updated.

  • The events upon which synchronization occurs automatically are configured by a System Administrator.

  • We recommend you close files in AutoCAD or synchronize files from within AutoCAD. With some versions of AutoCAD, synchronizing properties with some AutoCAD files, such as sheet set files, while the file is open in AutoCAD can produce an error.

  • Microsoft Office versions 2007 and higher allow you to save files to older version formats (97 - 2003) that use different file extensions (.doc, .xls, and so on) than the newer format (.docx, .xlsx, and so on). When files are saved in the old format, the Office application link does not work as expected because it is registered with the default file extensions that are created by the new applications. The workaround to this problem is to add the old file extensions to the Windows registry in the following key:

    HKEY_CLASSES_ROOT\CLSID\{6D61257C-66B5-4210-B963-2C15F9BC44DE}\SupportedDocTypes

ClosedPowerWeb Procedures

Use these steps for PowerWeb. Synchronization can be applied to AutoCAD, MicroStation, and Microsoft Office files only. References can be synchronized from different file types.

ClosedProperties from File

To manually update the Meridian property pages from a document:

  • In the Document ribbon, in the Title Block group, click Properties from File.

ClosedProperties to File

To manually update the properties of a document from its Meridian property pages:

  • In the Document ribbon, in the Title Block group, click Properties to File.

ClosedOther Applications

The following procedures apply to other linked applications other than Lotus Notes.

ClosedProperties from File

To manually update the Meridian property pages from a document:

  • Depending on the application, on the Meridian menu, in the Meridian ribbon, or in the Meridian toolbar in the native application, click Update Vault or Synchronize Properties From File.

    You may also type AMMUPDATE at the AutoCAD command line.

ClosedProperties to File

To manually update the properties of a document from its Meridian property pages:

  • Depending on the application, on the Meridian menu, in the Meridian page of the ribbon, or in the Meridian toolbar in the native application, click Update Document or Synchronize Properties to File.

    You may also type UPDATETITLE at the AutoCAD command line.

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