Details: Specifications

The Details tab displays key information about the specification.

The following fields are displayed on the Specifications Details page:

• ID: Identifying field for the specification. The Specification ID field is used to uniquely identify the specification and is displayed in the Specification List.

• Description: A description of the specification.

• Category: The category associated with the specification, if applicable.

• Comments: A field that can be used to enter additional comments about the record. The View/Edit Text button at the top-right of the field can be used to open a larger editing area.

• Status: A check box used to specify if the specification is active. Clear this check box if the specification is inactive to ensure that it does not show up in Specification lookups or filters. The specification would continue to be available in the Specification module list.

• Asset Lookup Table: A check box used to specify whether or not a lookup table should be used to define acceptable values or readings for the specification on an asset record. Lookup tables are used for specifications with readings that would correspond to text values such as color or condition.

  When this check box is selected, you must select the lookup table to use in the Lookup Table field. 

  If the table does not currently exist, Maintenance Connection will create a new table for you. Once the table has been defined, you can create values for the table from within any asset record to which the specification is assigned.

  Important!

  The name entered for a new specification lookup table must not have any spaces in it. For example, a specification for Exterior Paint Color might have a lookup table named ExteriorColor to ensure that there are no spaces.

• Work Order Task Lookup: Indicators to specify if a lookup table should be used to define acceptable values or readings for the specification when used as a task on a work order. Check boxes and lookups are available for both Initial and Final Reading fields.

  When lookup tables are defined for these fields, you can add the specification as a task on a work order. The lookup tables will be exposed in the reading fields for that task.

• Require Final Reading Value in WO Task: Check box used to indicate that, if reading the specification is included on a work order as a task, a reading must be recorded before the task can be completed.

  This check box is hidden by default. Use the Forms Manager to display the check box.

• Track Changes Over Time: A check box used to specify if the specification should be tracked over time. If this check box is selected, each time this specification is added to an asset, the Track Changes Over Time check box will be selected.

  Changes and readings made to the specification will then be tracked in the Asset Specification History by Location report.