Timesheets (Mobile)

The My Timesheet mobile app allows you to track, edit, and submit timesheets for approval from the Accruent Field mobile app.

To view and submit timesheets, an admin must add you to the Timesheet technician user group. You can also complete timesheets using the My Timesheets module in the web application.

Track and edit timesheets

View your open, pending, and closed timesheets. You can also add or edit activities before submitting the timesheet for approval.

To access and edit open timesheets:

1. Go to Apps > My Timesheet and select Open timesheets.
2. Select a timesheet card to view or edit it.
3. To edit an existing activity, select the Activities card. Make changes and select Save.
4. To add a new activity, select Add new from the Activities page.

Add a task or work order activity

1. From the Activity dropdown menu, select Task or Work order.
2. Select the Task ID or Work order ID search field and select the applicable task from the data grid.
3. Select Confirm selection.
4. Enter a Start time and an End time. The app automatically calculates the Duration (minutes).
5. Select Save.
6. If the timesheet is complete, select Submit in the top right.

Add a break, leave, or custom activity

1. From the timesheet main page, select Add new.
2. Select the activity from the Activity dropdown menu.
3. If the activity requires a task association, select the Task ID or Work order ID search field and select the task.
4. Select Confirm selection.
5. Enter a Start time and an End time.
6. Select Save.

Timesheet validations and conflicts

The system checks for conflicts when you add or edit activities:

Validation type	Description
Time conflicts	Manual activity entries cannot overlap. If a conflict occurs, you must override the conflict or edit the entry.
Task duration	Task activities cannot exceed the total task duration.
Overtime conflicts	Overtime activity cannot overlap with your scheduled shift time.

Submit a completed timesheet

1. In the Comments (optional) field, enter any notes for the approver.
2. Select Submit in the top right.

If the template requires approval, the timesheet moves to Pending timesheets with a Pending review status. If no approval is required, it moves to Closed timesheets with an Approved status.