EMS Campus Planning Interface Search Tools

The EMS Campus Planning Interface has three search tools:

1. Academic Browser – Search for courses or course dates.

2. Academic Book – Provides a week-at-a-glance graphical view of the courses that are assigned to a specific room or instructor.

3. Search for Rooms tool – Simplifies the process of searching for classrooms. 

You use the Academic Book and the Academic Browser to search for courses. The tools differ in how they display search results and the options available to work with the search results. You use the Search for Rooms tool to search for available rooms. After a term is published, there are times when the specific rooms that are available for a particular meeting pattern and set of criteria must be identified. For example, you might need to add a new section for a course or you might be looking to change the times for a course. The Search for Rooms tool significantly simplifies the process of searching for classrooms in these situations.

This section provides information about:

1. Search with the Academic Browser

2. Search with the Academic Book

3. Use the Search For Rooms Tool

Search Using the Academic Browser

You can use the Academic Browser to search for courses or course dates. The results are displayed in a list view. After the search results are returned, you have a variety of options for working with the results, including sorting and grouping information or using the Tools menu to perform functions. The actions that you can carry out in the Academic Browser depend upon the mode (Define & Edit Courses, Set Preferences, Dual Mode, or Read Only) that has been set in EMS Campus for the academic term with which you are working.

1. On the Term Details page menu bar, click Academic Browser.

   The Academic Browser page opens. The page lists all the courses for all academic units (departments) without course dates and all courses for all academic units with course dates (meeting patterns) that have been defined for the selected term. “Multiple” is displayed for those courses with more than one course date. Canceled courses display with a strikethrough.

   Although you can view all courses for all academic units, only those courses that belong to your academic unit are available for editing.

2. To filter the data, do one or both of the following:

   1. Click Filter to open the Filter window, change the search criteria, and then click Get Data.

      Option	Description
      Academic Units	Select a specific academic unit by which to filter the search.
      Subject	Select a specific subject by which to filter the search.
      Modified Only	EMS Campus flags course changes using a field named Course State. New, modified, and canceled courses are marked as “New,” “Edited,” and “Canceled,” respectively in the State column. Select this option to limit the search to only those course for which academic units have requested additions, deletions and/or modifications during the Define & Edit Courses phase.
      Show Course Dates	Selected by default. Courses without course dates are suppressed while courses with multiple meeting patterns are expanded. If you clear this option, then: Multiple is displayed for those courses with more than one course date. Courses without course dates are displayed.

      The selections you make here are retained for all subsequent login sessions.

   2. Enter a search string or select a specific value in one or more of the fields that are above the search results columns. For example:

      • To search only for Accounting courses, in the blank field below Courses, enter ACCT for a search string.

      • To search only for courses that are taught by a specific instructor, select the Instructor from the field at the top of the Instructor column.

        Your search is not case-sensitive, but your search is limited to the exact order of the characters in the string and it must begin with the information for which you are searching. For example, the search string “CHEM 400” returns CHEM 4003 01, CHEM 4003 02, and so on, but a search string of 400 does not return anything. After you tab out of a search field in which you have entered a search string, or you select a value from a field, the list of available courses that meet your search criteria is dynamically updated.

      Column	Search Option
      Course	Enter a search string.
      Shares Space	Enter a search string: To find all courses that share space, whether or not the course is a parent, enter an asterisk (*). To find all courses that share space with a specific course, enter a search string for the specific course. For example, the search string PS would return all courses that share space with PS 521 01.
      SIS Xlist	To find all courses that are cross-listed in the SIS, enter an asterisk (*).
      CRN	Enter a search string.
      Course Title	Enter a search string.
      Course Type	Enter a search string.
      Course Instructor	Select a specific instructor from the field. To search by all instructors (the default value), select the blank value from the field.
      Start Date / End Date	Select a specific start dates/end date from the calendar. To search by all start dates/end dates, click Clear on the calendar.
      Days	Enter the letter that corresponds to the day of the week on which the class meets. For example to search for all classes that meet on a Monday (be it Monday through Friday, or Monday/Wednesday/Friday only), enter an “M.” If you enter multiple days of the week, then the search string must be a valid meeting pattern. For example, if you enter MW, then only those classes that meet Monday and Wednesday are returned in the search results. Classes that meet Monday through Friday, or Monday/Wednesday/Friday are not returned in the search results.
      Locations	Enter a search string.
      Est Enroll Act Enroll Cred Hours	Enter a search string.
      State	Campus flags course changes using a field named Course State. New, modified, and canceled courses are marked as “New,” “Edited,” and “Canceled,” respectively in this column. Enter a search string to limit the search results to a specific state; otherwise, to search for all states, under Filter, select Modified Only.
      Prefs	To search for only those courses that have preferences indicated, select Checked on the field above the Preferences column. To search for only those courses that do not have preferences indicated, select Unchecked. To search for both types of courses (the default value), select the blank value on the field.
      Final Exam Not Required	To search for only those courses that do not require a final exam, enter Y (for Yes). To search for all courses (the default value), clear the search string.
      Reservation ID	Enter a search string.

      To reset all filters to their default values in a single step, click Clear Filter

3. The Course Details page displays a variety of information about the course, including the course details, the course dates, the final exam settings, and if applicable, the course preferences, any cross-listed courses, and/or any shared space courses. You can also do one or more of the following:

   • To open a course in the Course Details page, double-click the course entry on the Results tab.

   • To sort the search results, click any column heading.

   • To rearrange the search results, drag a column to a new location using the column heading.

   • To group results by a specific column, drag the column header as indicated on the Results tab.

   To view the Academic Browser after you view a course, click Back at the bottom of the course display.

4. If Define & Edit Courses mode or Dual mode has been set for the term with which you are working, then you can Ctrl-click to select multiple courses, click Tools, and then select one of the following:

   1. Shares Space – To apply the shared space designation to the selected courses if the courses are not cross-listed in the SIS, have the same meeting pattern, and are meant to be held in the same room.
   2. Does Not Share Space – To reverse the shared space designation for the selected courses, or to indicate that a cross-listed course with a matching pattern is not meant to meet in the same room.

5. To display custom help text for the Academic Browser, under Options, click Show Help Text. To turn off the custom help text, under Options, click Show Help Text again.

Search with the Academic Book

Academic Book is an available option only if Read Only mode has been set for the term with which you are working.

1. On the EMS Campus Planning Interface menu bar, click Academic Book.

   The Academic Book opens. If you are working with a future term, then the date is set to the first Sunday or Monday of a full week of the term; otherwise, if you are working with a current term, then the date is set to the current day’s date.

2. In Building, select an Area, Building, or View.

3. In Room, select a Room. 

   The Academic Book displays a week-at-a-glance graphical view of the courses that are assigned to the specific building and room.

   If a minimum and/or maximum capacity has been configured for a room, then this information is displayed next to the room on the Room field.

4. Select Instructor.

5. In Subject, select a subject.

   The Academic Book displays a week-at-a-glance view of the selected subject that is assigned to a specific instructor.

6. Modify the week-at-a-glance view to better suit your working needs:

   1. To start the week-at-a-glance view on a different day, click the Calendar Picker icon next to the Date field to open the Calendar Tool and select a different date.

   2. To start the week-at-a-glance view on the first day of the term, click the Start of Term button that is to the left of the Today button.

   3. To start the week-at-a-glance view on the last day of the term, click the End of Term button that is to the right of the Today button.

   4. To start the week-at-a-glance view on the current day’s date, click Today.

   5. To change the week-at-a-glance view by one day at time, click Back One Day or Forward One Day.

   6. To change the week-at-a-glance view by one week at a time, click Back One Week or Forward One Week.

   7. To change the week-at-a-glance view by one month at a time, click Back One Month or Forward One Month.

   If you make a change to the week-at-a-glance view, and the change only partially refreshes the view, click Refresh to update the view.

7. To change the display for an entry in the Academic Book, navigate to Options. Selections that you make here remain in effect for subsequent login sessions. You can modify the display as follows:

   1. To turn off custom help text for the Academic Book, click Show Help Text. To turn on custom help text, click Show Help Text again.

   2. To display the name of the group/instructor on a course entry click Display > Group/Instructor. By default, the event name/course displays on an entry in the Academic Book.

   3. To change the starting time, click Start Time, and select a different starting time. By default, the starting time for the week-at-a-glance view is 7:00 am.

   4. To remove the information from the tooltip, click Tool Tip Options, and then clear the selection for the information that is not to be displayed. By default, the following information is displayed in a tooltip when you place the mouse pointer on a course entry in the Academic Book—Date, Room, Building, Instructor, Time, Estimated Enrollment, and Credit Hours.

Use the Search For Rooms Tool

The Search for Rooms tool is available only if your EMS administrator has set the correct permissions for you.

1. On the EMS Campus Planning Interface menu bar, click Search for Rooms.

   The Search for Rooms page opens.

2. In Domain, select a domain.

3. In Term, select a term.

4. Manually enter the meeting pattern information (start and end dates, start and end times, and meeting days) for the course.

5. Click Time Blocks to open the Time Blocks window, and then select a time block from a list of time blocks.

6. Enter your search criteria.

   Option	Description
   Building	The default value is (no preference). You can select a specific building, area, or view.
   Room Type	The default value is (no preference), but you can select from a list of pre-configured types.
   Enrollment Ignore Room Capacity	Available only if Ignore Room Capacity is not selected. You can enter a specific room capacity by which to search.
   Ignore Term Excluded Dates	Not selected by default. Select this option to search for rooms that are available even on dates that are marked as “Excluded” for the term.

7. Click Search. 

   The rooms that meet all your search criteria and are available display on the Available Rooms tab. The rooms that are in academic conflict (a course has already been scheduled in a room for the selected day and time pattern) display on the Academic Conflicts tab. The rooms that are in event conflict (a non-academic event has already been scheduled in a room for the selected day and time pattern) display on the Event Conflicts tab.