Book a Video Conference

To book a video conference, follow the standard reservation process with the following differences:

If you are licensed for EMS Integration to Exchange and/or EMS Exchange Room Integration (ERI), a Calendaring section appears on the first screen of the Reservation Wizard in Desktop Client Web. The Calendaring section contains two booking method options: Standard and Exchange Enabled.

1. On the first screen of the Reservation Wizard, in the Wizard Template field, select a video conference template. If no templates are available, contact your administrator. Set the Search method to Standard.
2. Select at least two rooms for the video conference. One room acts as the host where the presenter drives the conference, and the other rooms are endpoints for attendees. On the second screen of the wizard, select all rooms involved, including the host room.
3. Use the Video Conference tab on the third screen of the wizard to designate one of the rooms as the host.
4. After you finalize the reservation, the host room appears in the Navigator with Yes in the VC Host column. Each room appears as a booking under the reservation. If configured by your administrator, resources such as a video conference cart are automatically included as details.