Add Multiple Comments and Reminders to a Reservation

When you add a comment or a reminder to a reservation from the Comments tab or Reminders tab, respectively, then you can add only a single comment or reminder at a time. To add multiple comments or reminders to a reservation in a single step, you must use an option on the context menu for reservations in the Navigator.

When you add multiple reminders and comments to a reservation, your only option is to select from a pre-configured list of comment types and reminder types. To add a user-specified comment type or reminder type, add each comment or reminder individually.

1. In Navigator, open the reservation using one of the following methods:

   • Opening a reservation directly in the Navigator

   • Opening a reservation through the Reservation Book

   • Opening a reservation through a group

2. In the left pane of the Navigator, right-click the reservation.

3. On the context menu that opens, click Add Reminders and Comments. 

   The Add Reminders and Comments window opens.

4. In the Available list, select the comment/reminder type, or Ctrl-click to select the multiple comment/reminder types that you are adding to the reservation, and then click Move ( >) to move the selected comment/reminder types to the Selected list.

5. To enter the text for the selected comment/reminder types, select a comment/reminder type in the Selected list, and then click Edit. 

   A Notes dialog opens in which you can enter the text for the selected comment/reminder type.

6. Click OK.

7. Repeat Step 4 and Step 5 for each selected comment/reminder type.

8. Click Finish. 

9. Click OK.