Configure Accounts

EMS uses accounts to identify where revenue from billable items should be recorded within your organization's accounting structure.

Accounts in EMS are used for reporting purposes only. EMS does not move funds or perform accounting transactions.

Examples of accounts include:

• Facilities Account
• Catering Fees Account
• Miscellaneous Charges Account

Revenue from each room or resource is associated with a single account. The account typically corresponds to the department that receives credit for the sale of the room or resource. For example, room charges might be assigned to a Facilities Account, while food and beverage charges might be assigned to a Catering Account.

After you configure accounts, you can assign them to billable items such as rooms and resources. If you generate invoices in EMS, you can use the General Ledger Distribution report to summarize receivables by account.

Configure an account

1. Select Configuration > Billing > Accounts.
2. The Accounts window opens.
3. Select New.
4. The Account window opens.
5. Enter the Description and Account code.
6. Select OK.