Create a Reservation

Use the Reservation Wizard to find available space and create reservations for events. A reservation is a container that can include one or more bookings. A booking represents an individual meeting, event occurrence, or room reservation within a reservation.

You can use the Reservation Wizard to:

• Set the event date, time, and status.

• Select a location.

• Enter the event information.

Set the event date and time

1. Select the Wizard icon on the toolbar.

   EMS marks required fields with a red indicator.

2. Select a template, the default is Wizard Template.

3. Select the event Reservation Date.

   If the event dates do not follow a pattern, use the calendar to select each date. To select all dates in a work week, select the blank area to the left of the week.

4. Set the Start Time and End Time.

5. Select a Time Zone from the list.

6. Set the Setup and Teardown times.

   To use the default values, leave Use Default selected.

7. Select the Status for the event.

You can monitor reservations that require reconfirmation on the Reconfirm Dates tab of the Dashboard. For more information, see EMS Dashboard.

Set the event location

1. Choose one of the following search methods to find and reserve space:

   • Standard: Displays rooms that are available for all selected dates and times.

   • Best Fit: Displays room availability when no single room is available for all selected dates and times.

   • Specific Room: Checks the availability of a specific room and reserves it if available.

2. After you select an event location, use Room Specifications to narrow the search results

   • Building

   • Room Type

   • Floor

   • Setup Type

3. Select Next.

Set the event information

After you select an event location, enter the information required for the reservation.

1. Complete the Fields in Reservation Wizard.

2. Select Finish.

The Navigator window opens.

EMS does not complete the reservation or reserve the selected rooms until you select Finish.