Book a Video Conference

Schedule a video conference the same way you create a standard reservation, with a few additional steps.

1. In the Reservation Wizard, select a Video Conference template in Wizard Template.

   Your administrator configures these templates. If no video conference templates are available, contact your administrator.

2. Set Search Method to Standard.

3. Select at least two rooms.

   • One room serves as the host location, where the presenter leads the video conference.

   • The remaining rooms serve as endpoints, where participants attend the conference.

   • A video conference can include one host room and multiple endpoint rooms.

4. On the room selection page, select all rooms that will participate in the video conference.

5. Open the Video Conference tab.

6. Select the room that will serve as the host location.

7. Complete the remaining reservation information and select Finish.

In Navigator, the host room displays Yes in the VC Host column. EMS creates a booking for each participating room under the reservation.