Reservation Book

Use the Reservation book to view confirmed reservations, create new reservations, and update existing reservations. The Reservation book shows the reserved time and room for each reservation. It doesn't show canceled bookings.

You can also adjust the display before you create or edit a reservation, so the book shows the rooms, dates, and reservation details that are most useful for your work.

Open the Reservation book

Select Book on the navigation menu to open the Reservation book. It opens in Daily view and shows today’s confirmed reservations.

Use the filters at the top of the book, such as Building, View, and Date, to change which reservations appear. You can also change the time zone. Scroll to view additional reservations.

You can create a new reservation from Daily view. Depending on your permissions, you can also check in to events.

To choose which details appear when you hover over a reservation, customize the event tooltip.

Filter rooms 

You can filter the Reservation book to only show certain rooms.

  1. Select the Filter rooms icon. 
  2. In the Filter rooms dialog: 
    • If you select Room properties, filter by Buildings, Areas, Views, Floor, Room type, Capacity, and Room availability.
    • If you select Specific room, filter the list to only show events in specific rooms.
  3. Select OK to update the results in the Reservation book.
  4. Select the Reset room filter icon to reset filters back to defaults.

Customize the Reservation book display 

Select Options in the upper-right corner to open the Book options dialog. Use this dialog to customize how rooms and reservations appear in the Reservation book.

Select Save to apply your changes.

Option

Description

Start hour

Choose the first hour shown each day in the Reservation book.

Time interval

Define the time increments shown in the Reservation book.

Auto-refresh

Define how often the Reservation book refreshes.

Show current day only

Select to display only the current day.

Show work week only

Select to hide weekend days (Saturday and Sunday).

Booking label display

Choose the information displayed in the middle bar for a reservation.

Room display

Select whether to display the room code or room description.

Building display

Select whether to display the building code or building description.

Maximum rooms

Choose the maximum number of rooms shown in the Reservation book.

Show room capacity

Select to display room capacity information next to the room description.

Show (All) in building list

Select to display the (All) option in the Building field. Otherwise, a user must select a specific building.

If you also select Always prompt for room filter on startup, the Room filter dialog opens each time you open the Reservation book.

To prevent the Room filter dialog from opening automatically:

  1. Clear Always prompt for room filter on startup.

  2. Clear Show (All) in building list.

  3. In the Building field, select any building, area, or view.

This selection clears the cached (All) value and prevents the Room filter dialog from opening automatically. You can still select all buildings, a specific building, an area, or a view while working in the Reservation Book.

Colors based on

Choose the value used to determine booking colors. Select Status, Event type, or Check-in status.

Check-in status applies to EMS Workplace only.

Show event type color as outline on bookings

Select to simultaneously view Status and Event type on the Reservation book.

24-hour time

Select to display times in 24-hour format.

Show current time line

Select to display a vertical line that indicates the current time. It displays only if the view is the Daily or Weekly view and the view includes the current day’s date.

Show booking shadow

Select to display a shadow that highlights booking start and end times while moving a booking.

Highlight empty rooms

Select to highlight rooms without bookings.

If selected, the Booked space status only displays. Select to highlight only those rooms that don't have a Booked space status.

Go to today on startup

Select to open the Reservation book to the current date. Otherwise, it opens to the last date viewed.

Always prompt for room filter on startup

Select to open the Room filter dialog when the Reservation book starts.

If you also select Show (All) in building list, the Room filter dialog opens each time you open the Reservation book. Use the dialog to display only specific reservations, such as bookings for selected rooms. If you close the dialog without selecting any filters, the Reservation book displays all reservations for all rooms in all buildings.

Customize event information on hover

In the Book options dialog, select the Tooltip display tab. Then choose the information that appears when you hover over a reservation in the Reservation book.