Edit Multiple Bookings in the Navigator

Use the Navigator wizards to apply the same changes to multiple bookings.

  1. Open Navigator.

  2. In the left pane, select the bookings to update.

  3. Select a wizard from Tools to apply the same changes to multiple bookings.

Change the booking date or time

  1. In the Bookings pane, select Tools > Wizards > Change booking date/time.

  2. Enter a value for Date change:

    • No changes: Use the current date.
    • Reschedule booking earlier: Enter the number of days to move bookings to an earlier date.
    • Reschedule booking later: Enter the number of days to move bookings to a later date.
    • Reschedule booking to specific date: Enter the date to use.

  3. Enter a value for Time:

    • No changes: Use the current time.
    • End booking earlier: Enter a number of minutes or hours to move the event end time and reserved end time earlier.
    • End booking later: Enter a number of minutes or hours to move the event end time and reserved end time later.
    • Reschedule booking earlier: Enter a number of minutes or hours to move the event start and end times and the reserved start and end times earlier.
    • Reschedule booking later: Enter a number of minutes or hours to move the event start and end times and the reserved start and end times later.
    • Reschedule booking to specific time: Enter values for Reserved start, Reserved end, Event start, and Event end.
    • Set setup/teardown: Enter the setup or teardown time in minutes or hours.
    • Start booking earlier: Enter a number of minutes or hours to move the event start time and reserved start time earlier.
    • Start booking later: Enter a number of minutes or hours to move the event start time and reserved start time later.

  4. Select Next.

    The Select bookings window opens.

  5. Select the current and future bookings to update.

    To show canceled bookings, clear Hide canceled bookings. To show all bookings regardless of date, clear Hide old bookings.

  6. Select Finish.
  7. Select Close.

Change booking status

If you have permission, use the Change booking status wizard to change the status of multiple bookings, cancel bookings, and update the parent reservation status.

  1. In the Bookings pane, select Tools > Wizards > Change booking status.

  2. Select a new status. If you select a canceled status, enter:

    • Reason
    • Who canceled
    • Notes

    Leave Update reservation status selected to update the parent reservation status. Select Send confirmation if successful to send a confirmation email based on your confirmation settings.

  3. Optionally, enter a Reconfirm date.

  4. Select Next.

    The Select bookings window opens and lists current and future bookings for the reservation that do not contain invoiced items. All bookings are selected by default.

    To show canceled bookings, clear Hide canceled bookings.

    To show all bookings regardless of date, clear Hide old bookings.

  5. Select the bookings to update, and then select Finish.

    Select Show unchanged only to show only unchanged bookings.

    To view details for a changed booking, select the booking and then select Go to.

    If a resource inventory conflict occurs after you change a booking date, time, location, or status, the Resource inventory conflicts report opens when you close the window. Also run the Resource inventory conflict report from the Bookings folder. Select Tools > Resource inventory conflict.

  6. Select Close.

Change rooms

  1. In the Bookings pane, select Tools > Wizards > Change room

  2. Select Search for rooms to find available rooms that match your criteria. Select Specific room to search for a room by using the search icon.

  3. After you select a room, the Change rooms window refreshes.

    In the left pane, select the bookings to update. In the right pane, update the building, room specifications, status, room features, or any combination of these settings, and then select Next.

  4. If prompted, enter a new setup count.

    Enter the maximum number of attendees the room can accommodate.

    • Update setup type on selected bookings
    • Update setup count on selected bookings: Uses the minimum value.

  5. To apply the status change to the parent reservation, select Update reservation status.

  6. Select Next.

    The wizard shows the following tabs:

    • Available: Lists rooms that match your criteria.
    • Conflicts: Lists rooms that are unavailable because of booking conflicts. Select Room info to view room details, or select Building hours to view operating hours.

  7. Select rooms from the available list and use the arrow buttons to move them to the right pane.

  8. After you assign rooms for all dates, select Finish.

  9. Select Close.

Change miscellaneous information

Use the Change miscellaneous booking information wizard to update multiple bookings.

You can update the event name, event type, setup type, setup count, and attendance.

  1. In the Bookings pane, select Tools > Wizards > Change miscellaneous booking information.

  2. Select the information to update, enter the new values, and then select Next.

  3. Select the bookings to update, and then select Finish.

  4. Select OK.