Configure Buildings

1. Navigate to Configuration > Facilities > Buildings. 
2. Click New. 

3. Enter the building information:

   By default, when you configure a building, the building hours are set to Open All Day. To change these hours, you can configure building hours. Only the building name, the building code, and the time zone are required fields. All other fields are optional and can be configured at a later date.

   Field	Description
   Building	Required. The name of the building (maximum 50 characters, including spaces).
   Building Code	Required. Abbreviated text that conveys the building name or description (maximum 20 characters, including spaces).
   Notes	Free-form text that provides any additional information or description about the building.
   URL	The web address of a web page that provides more information about the building , for example, Google Maps.
   Print Notes on Confirmation	Include the building notes in any confirmations that are printed for events that are scheduled in the building.
   Time Zone	Required. Select the time zone in which the building resides.
   Currency	Select the currency to be used for pricing all rooms in the building.
   External Reference	Links the building to an outside program.
   Cost Per Sq. Ft./Meter Per Yr.	Building cost used on the Room utilization report.
   Annual Operating Hours	Total number of hours that the building is open during a calendar year. Used on the Room Utilization report.
   Latitude	Relates to geofencing in the EMS Mobile App.
   Longitude	Relates to geofencing in the EMS Mobile App.

4. Continue with the remaining building configuration tasks as needed. When you finish, select OK.
   

Configure Building Categories to control which categories are available when people create reservations in a specific building.

1. In the Buildingconfiguration dialog box, select Categories.

   • The Available to All Buildings list displays categories that are available to all buildings. You can't modify this list.

   • You can also associate categories with buildings when you configure categories.

2. In the Available categories list, select the categories you want to make available for the building.

3. Use the Move (>) and Move (<) buttons to move categories between the lists.

4. Continue with any additional building configuration as needed.

5. Select OK.

   The new building appears in the Buildings window.

Associate images with a building to provide additional details. EMS displays these images as thumbnails when people view building information.

Use image files in one of the following formats: .gif, .jpeg, .jpg, .bmp, .wmf, or .png. For best results, use images no larger than 615 × 350 pixels. Larger images may require scrolling to view.

1. In the Buildingconfiguration dialog box, open the Images tab.

2. Select New.

3. Browse to and select the image.

4. In Web App Long Description, enter a detailed description of the building.

   EMS uses this text as the building's long description.

5. Select OK.

Use User Defined Fields (UDFs) store additional building information for reporting, integrations, and organization-specific requirements. Configure UDFs to capture details that are not included in the standard building fields.

1. In the Building Configuration dialog box, open the User Defined Fields tab.

2. Select a UDF.

3. Select Set Value.

4. Enter or update the required value.

5. Repeat these steps for any additional UDFs.

6. Select OK.

Use the Visitor Management tab to configure default check-in information for unregistered visitors. Front-desk staff can use Visitor Management to check in visitors, print badges, review visitor activity, and run reports.

1. In theBuilding configuration dialog, select Visitor Management tab.

2. Enter the default information for unregistered attendees:

3. Select OK.