Terms

In Contracts, the Terms tab displays the original and renewal durations of a contract, including key dates such as effective and termination dates.

Your organization's administrator sets up a default form within the Classic TMS modules. The display of tabs, field groupings, and fields varies depending on whether it's in Create, Update, or Query mode.

The tabs and fields you see within this content may differ from those configured by your organization's administrator. Use this information as a guideline.

The default page view is List view, which displays all information in a spreadsheet-like format. Card view displays the same items as blocks. You can switch between views on desktop platforms by clicking either the list or card icon located at the upper right of the list. Mobile phone and tablet devices only display Card view.

In the Contract terms section, you can view the terms of a contract.

• Sequence number order: The system displays records in ascending sequence number order. To change the order, drag the rearrange icon next to a record and drop it in a new position in the list.

• Term type: Categories that define the nature of the contract term, such as renewal or labor, which define how the term applies to the contract.

• Term: Provides context for the duration of the term, such as initial term and renewal term.

• Value: Specifies the value associated with the term, based on the data type defined for the term code. This field appears in the Add contract term window after the term is defined.

• Effective date: Indicates when the contract term takes effect.

• Termination date: Indicates when the contract term ends or is scheduled to expire.

Add contract term

Add contract terms directly within the Contract > Terms tab to manage all associated terms in one centralized view and streamline workflows.

1. Go to Contracts > Quick Search or Query and find a contract.

2. On the contract's page, select the Terms tab.

3. In the Contract terms section, click Add.

4. In the Add contract term window, enter the information.

   If you select Term type and Term values that match an existing contract term record, choose to replace it or cancel when adding the term.

5. Click one of the following:
   • Add to add the contract term.
   • Add another to add and then clear the values to add another record.

Update contract term

Update a contract term if details change to ensure accuracy or address other considerations. If you select Term type and Term values that are the same as an existing Contract term record, choose to replace it or cancel.

1. In the Contract terms section, select Update from the Actions menu on the left of a row.

2. In the Update contract term window, make changes.

   The system updates the Value field dynamically based on the data type assigned to the selected term code. For example, if the Data type is set to currency, the field only accepts numeric input.

3. Click Update to save.

   The contract term updates.

Delete contract term

To maintain data accuracy, correct user input errors, or ensure compliance with financial and operational policies, you may need to delete a contract term.

1. In the Contract terms section, select Delete from the Actions menu on the left of a row.

2. In the confirmation message, click Delete.

   The system removes the contract term from the contract.

3. Click Update to save.