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Details

The Assets Details tab provides information about the asset, such as warranty and cost. Having accurate information helps in managing the lifecycle of assets, ensuring timely maintenance, and facilitating quick responses when support or service is needed.

Your organization's administrator sets up a default form within the Classic TMS modules. The display of tabs, field groupings, and fields varies depending on whether it's in Create, Update, or Query mode.

The tabs and fields you see within this content may differ from those configured by your organization's administrator. Use this information as a guideline.

The default page view is List view, which displays all information in a spreadsheet-like format. Card view displays the same items as blocks. You can switch between views on desktop platforms by clicking either the list or card icon located at the upper right of the list. Mobile phone and tablet devices only display Card view.

The Details tab includes several section that you expand or collapse. It includes the following sections:

Details: Provides more information about the asset, which helps to ensure they're working on the correct assets, effective troubleshooting, and safety consideration

  • ID number: The asset identification number. Use this field for cross referencing account numbers.

  • Item identifier: Logs or tracks nicknames for equipment or alternative terms for the machinery.

  • Area: Note the area where your asset is located.

  • Service manual: When selected, this confirms you have the manual that accompanied your asset. If you have the manual or reference guide for your asset in PDF or another format, upload it to Classic TMS using the Document Upload utility.

  • Manual location: Shows the location of the asset's manual.

  • Meters: When you create or update an asset, meter type and reading are not required. Selecting a Meter type makes the Meter reading required. Or, adding a Meter reading makes the Meter type required.

    • Meter type: Shows the type of meter if the asset includes one.

    • Meter reading: Displays the meter reading. For example, the number of miles on your vehicle.

  • Date retired: This date is automatically filled in by TMS when an asset's status is set to RETIR.

Warranty info:

  • Warranty company: The company responsibile for the asset's warranty. To assign a vendor as the warranty company for an asset, you must select the Warranty/Service option in the Classic TMS Vendor Edit page.

  • Warranty start date: The start date of the warranty for this asset.

  • Warranty end date: Expiration date of the warranty for this asset.

  • Original PO: Purchase order used to acquire this asset.

  • Warranty terms: Specific conditions and provisions outlined by a manufacturer or vendor under which they will repair, replace, or service an asset or product within a specified period.

Costs: The system calculates the total material charge costs and the total time charge costs entered for the asset, providing a combined total cost for materials and labor.

  • Total material cost: Sum of all material charge costs entered for the asset.

  • Total labor cost: Total of all labor charge costs entered for the asset.

  • Cost to date: Combined total of material and labor costs for the asset.

Purchase info:

  • Date purchased: Date the asset was purchased or ordered.

  • Date received: Date the asset was received.

  • Date accepted: Date the asset was accepted. This might be the same as the date received.

  • Original cost: The initial acquisition cost of the asset, whether purchased or leased, or its estimated value upon acquisition. This figure is useful for capital planning calculations.

  • Replacement cost: The projected expense to replace the asset.

Additional info:

  • Extended description: Additional details that describe your asset and other information during a conversion that doesn’t have a designated place.

  • Options/accessories: Accessories accompanying the asset at purchase, like internal defibrillator paddles, a 12-lead patient cable, or the types of filters in an HVAC system.

  • Software test/Special reference: Information from the biomed department regarding operating system types, MAC addresses, or extra details about testing software.

  • Physical condition: Indicates the physical condition of your asset, options include New, Good, Fair, Poor, and Used.

  • Support status: Shows the support status for the asset provided by the manufacturer or vendor, with options like 24/7 Support, 8-5 M-F Support, Hourly Support, and As Needed Support.

  • Owner: Tracks loaner or rental equipment. For example, an asset may reside in one department, such as the emergency room, but be owned by another, like radiology, which is common for equipment like a mobile X-ray unit used in the emergency room.

  • Network device: Identifies assets that are connected to networks.