Enter Hours

Entering time through the TimeCard module allows you to account for time not associated with a work request. If you entered time through a work request, the information will appear on your timecard in addition to the work order ID number. See Work Request - Financial for information on entering time through a work request.

When entering time through the TimeCard module, the system will default to the logged in user. If you have been set up as a TimeCard manager, you must select the user to enter or view their time. See Manager Employee Setup for more information.

Time entry will allow a maximum of five non-work order time entries per day. To create a time entry:

1. Access the TimeCard module by clicking the TimeCard link at the top of the page.

   The Enter Hours page opens.

2. In the Reporting Date field, select the date hours will be reported on.

   The system will default to the current date.

3. In the Employee field, select the employee you are reporting time for.
   If you are not a time card manager, you can only report time for yourself. Therefore, the field will be replaced with static text listing your name.
   

4. In the Property field, select the property where the work was performed.

5. In the Activity field, select the activity describing the type of work performed.

6. In the Cost Center field. select the cost center the time will be billed against.

   If you don't know your cost center, use the Automatic value and the appropriate cost center will be used.
   

7. In the REG, OT, DT, and PTO fields, enter the number of hours worked.

   When entering hours REG = regular time, OT = overtime, DT = double time, and PTO = paid time off.

8. In the Comments field, enter comments about the work performed.

   Comments should indicate what was done during the activity.

9. In the Labor Reason field, select the reason for the labor hour entry.

   This field may not appear if your system is not configured to use labor reasons.

10. Continue to enter time entries and then click OK to submit time.

The system will default to allow eight hours of time entry per day. A system administrator can override the system default and choose not to limit the maximum amount of work hours per day. If you enter time that exceeds the specified default value, you cannot lock your time card for that day.