PO Item History

The PO Item History page displays an audit trail of all actions taken on the material and service items added to a purchase order, containing one entry for each update made. For example, a new entry might be made if an item was added to the PO, if an item has been approved or declined, or if the item quantity was changed.

To view PO item history:

1. Access the Purchasing module by clicking the Purchasing link at the top of the page.

2. Locate the PO using the Find PO tab.

3. On the Purchase Order Details page, click the PO Item History link.

   The Purchase Order Line Item History page opens. The entries are listed by line item, in reverse chronological order. The most recent entry for each item is displayed with a gray background to visually separate the items from each other.

   The following information is displayed for each item:

   • PO Line # – the unique identifier of the line item within the purchase order; if an item was deleted from the PO, this will be noted in red
   • Item – the part number of the item
   • Date Required – the date on which the item is needed
   • Quantity – the number of items included in the purchase order
   • Tax Rate – the tax rate applied to the item
   • SH Cost – the shipping and handling cost associated with the item
   • Account – the general ledger account that the item will be charged to
   • Updated By – the name of the user who made the update
   • Description – a description of the item
   • Warehouse – the warehouse the item is stored in
   • Unit Cost – the cost of the item
   • Tax – the amount of tax applied to the item (the actual value, not tax rate)
   • Total Amount – the total cost of the items (unit cost multiplied by quantity)