Asset Viewer

The Asset Viewer allows users to search for assets using criteria and to view search results. While the Find Asset page allows you to search by a wider range of criteria, the Asset Viewer page provides the Quantity and Images columns in the search results. The Quantity column displays the number of similar assets. The Image column provides a link to a document associated with the asset, potentially an image of the asset or an operations manual.

To open the Asset Viewer:

1. Access the Asset module by clicking the Asset link at the top of the page

2. Select the Asset Viewer tab.

   The Asset Viewer page opens.

3. Specify any of the following criteria to define the set of assets you want to find:

   • Property – Click the Select link to find assets associated with a particular property.

   • Region – Select a value to find assets associated with a particular region.

   • Location – If a property is selected, additional location options appear, allowing you to further define an asset location within the property.

     Location is highly configurable. Your system may display one or more of the following fields:

     • Space/Floor – Select a value to find assets located on a particular space or floor. Some systems group spaces and floors together and some use separate space and floor values.

     • Zone – Select a value to find assets located in a particular zone within the property.

     • Tower/Wing – Select a value to find assets located in a particular tower or wing within the property.

     • Floor – Select a value to find assets located on a particular floor within the property.

     • Space – Select a value to find assets located in a particular space within the property. You cannot select a space until after you select a floor.

     • SubSpace – Select a value to find assets located in a particular subSpace within the property. You cannot select a subSpace until after you select a space.

   • Asset Name – Enter a value to find assets that contain the specified characters in their name. This search is not case-sensitive. The search is done on the entire word or phrase entered, not on individual words. You can enter part of a word, for example, entering "ca" will find both car and camera.

   • Asset Class – Select a value to find assets of a particular class. Asset class defines the type or classification of the asset, for example, Boiler or Furniture. To search by multiple asset class values, see step 3, Advanced Search Criteria.

   • Asset Number – Enter a value to find assets that contain the specified characters in their asset number. This search is not case-sensitive and is done on the entire word or number entered.

   • Serial Number – Enter a value to find assets that contain the specified characters in their serial number. This search is not case-sensitive and is done on the entire word or number entered.

   • Asset Description – Enter a value to find assets that contain the specified characters in value in their description. This search is not case-sensitive and is done on the entire word or phrase entered.

   • Asset Status – Select a value to find assets of a particular status. Asset status values define the current state of the asset, for example, In Service or Retired.

   • Manufacturer – Select a value to find assets that were made by a particular manufacturer.

   • Model – This field is displayed only after a Manufacturer is selected. Select a value to find assets from the selected manufacturer that have a particular model number.

   • Employee – Click the Select link to find assets assigned to a particular employee. In general, only certain types of assets (for example, computers or telecom equipment) are assigned to an employee.

   • Room/Area – Enter a value to find assets that contain the specified characters in value in their room/area designation. This search is not case-sensitive and is done on the entire word or phrase entered.

   • Status– Select a value to find assets of a particular status, usually Active or Inactive. By default, only active assets are returned.

4. To define advanced search criteria, click the Advanced Search Criteria link.

   The advanced search criteria displays a listbox that allows you to search for multiple values of Asset Class. To select multiple values either SHIFT-Select multiple contiguous values, or CTRL-Select multiple individual values.

5. Once your search criteria are defined, click FIND to display the results.

   Above the result list, the total number of results appears. If more assets are found than can be displayed on the page at one time, the first 100 are displayed and Prev and Next links appear to allow you to scroll through the results.

   The following columns of data are displayed. You can sort the list by clicking any of the column headings.

   • Asset Name – the name of the asset; clicking this link opens the Asset Details page

   • Asset Number – the unique asset number

   • Manufacturer– the name of the company that manufactured the asset

   • Property – the property where the asset is located

   • Qty – the total number of similar assets

   • View Images – a link to a document associated with the asset (often a photograph of the asset or an operations manual)