Asset Keyword

The Asset Keyword page allows you to define a list of identifying words or phrases that can be associated with an asset. These values populate the Asset Keyword drop-down menu on the Create Asset page.

To open the Asset Keywords page:

  1. Open the Administration Menu page.

  2. Under the ASSET ADMIN heading, click Asset Keyword.

    The Admin – Asset Keyword page opens. All defined asset keyword values are displayed, listed in order of Tab Order first, then chronologically by Last Update date.

ClosedAdd an Asset Keyword

To add an asset keyword:

  1. Click the Add New link.

    The Add Asset Keyword dialog box opens.

  2. In the Name field, enter a name for the asset keyword.

  3. In the Description field, enter a description of the asset keyword.

    This field can be used to provide more information about the asset keyword. This value can be up to 1000 characters long. As you type, the character count updates indicating the number of additional characters that can be entered.

  4. In the Active field, select Yes to make this asset keyword active.

    Inactive values remain in the system, but are not displayed to users.

  5. In the Tab Order field, enter a numeric value.

    The Tab Order indicates the position, in menus, where this value will be listed. Lower numbered values are displayed toward the top of the list. Values will the same tab order will be sorted alphabetically.

  6. Click ADD.

    The asset keyword is added to the system. The asset keyword parameters are displayed, including the name of the user who added the asset keyword and the date and time it was added.

ClosedEdit an Asset Keyword

Asset keywords can be modified. For example, if you want to change the value that users see, you can modify the asset keyword name. To edit an asset keyword:

  1. Click the Edit link to the right of the asset keyword you want to edit.

  2. Modify any of the following values:

    • Name – the value that users see
    • Description – information about the asset keyword
    • Tab Order – the position in which the asset keyword will be displayed in drop-down menus
    • Active – Yes indicates that the asset keyword is active (displayed to the user)

  3. Click UPDATE.

    The modified asset keyword parameters are displayed, including the name of the user who edited the asset keyword and the date and time it was modified.

ClosedDelete an Asset Keyword

Asset keywords that have not been used can be deleted from the system. You cannot delete an asset keyword if it has been assigned to any assets.

If an asset keyword has been used but is no longer needed, you can edit it and make it inactive to prevent it from being displayed to users.

To delete an asset keyword:

  1. Click the Edit link to the right of the asset keyword you want to delete.

  1. Click the Delete link in the upper right corner of the dialog box.

    A dialog box opens asking you to confirm your choice.

  2. Click OK.

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