Admin – Zones

The Admin – Zones page allows you to create a grouping of multiple properties, floors, or spaces so that they can be managed together.

The Admin – Zones page is only available if the Space module is enabled and zones are enabled in the space location hierarchy.

A zone can contain only one type of space, for example, a group of ten floors in a building. A zone contain three floors and four spaces. You can define the following types of zones:

  • Property – A property zone is used to group multiple properties together. For example, you might create a property zone at a large university to group all of the Business school building together.
  • Floor – A floor zone is used to group multiple floors together. The floors in a zone do not have to be contiguous and do not need to be in the same building. For example, you might create a floor zone to group all of the Retail floors in a set of office buildings together or another floor zone to group the top 5 floors of a luxury condominium together.
  • Space – A space zone is used to group multiple spaces in a single building/tower together. Like floor zones, the spaces in a space zone do not need to be contiguous. For example, you might create a space zone in a large office building to group all of the bathrooms together or in a hospital to group all of the operating rooms together.

To open the Admin – Zones page:

  1. Open the Administration Menu page.

  2. Under the ADMIN heading, click Property Zone.

    The Admin – Zones page opens, listing all of the zones that have been created.

  3. To filter the list to display only those zones associated with a specific property, click the Property Select link and select a property.

ClosedCreate a Zone

A zone defines a grouping of properties, floors, or spaces. To create a zone:

  1. Click the Create New link.

    The Add Zone dialog box opens, allowing you to define the new value.

  2. In the Zone field, enter the zone name.

  3. Click the Restrict To Select link to select a property that the zone will be restricted to.

    If you select a property, only floors or spaces within the selected property can be associated with the zone.

    Zones that are defined as Tower/Wing zones must be restricted to a property.

  4. In the Type field, select the type of zone.

    You can create a zone that contains properties, floors, or spaces, but not a combination thereof.

  5. In the Tab Order field, field, modify the numeric value.

    The Tab Order indicates the position, in menus, where this value will be listed. Lower numbered values are displayed toward the top of the list. Values will the same tab order will be sorted alphabetically.

  6. In the Category field, select a top-level classification for the zone.

    The category indicates the purpose of the zone.

  7. In the Sub-Category field, select a secondary classification for the zone.

  8. In the Active field, select a value to indicate whether the zone is active.

    Inactive spaces remain in the system, but are not displayed to users.

  9. For Space zones only, select a value in the Tower/Wing field.

    Selecting Yes indicates that this space zone is a tower/wing zone. Tower/Wing zones are used to group the spaces that are found within connected/associated buildings, for example a hospital with North and South wings.

    When you create a space zone as a Tower/Wing zone, it becomes part of the space hierarchy for a property that resides below the property, but above the floor. For example, if you have a property with an East and a West tower, each tower can have a 10th floor.

  10. In the External Zone ID field, enter a zone ID that is used in conjunction with an external system.

  11. Click CREATE.

    The zone is created and added to the list.

ClosedAssociating Properties, Floors, or Spaces with a Zone

Once a zone is created, you can associate the appropriate properties, floors, or spaces with the zone from the Administration Menu page.

Property Zone

Properties can be added to a zone through the Edit a Property page. To access this page and select a zone:

  1. On the Administration Menu page, under the ADMIN heading, click Edit a Property.

  2. Click SELECT PROPERTY.

    A dialog box opens allowing you to find and select a property.

  3. Scroll down and expand the Zones pane.

  4. In the Add Zone field, select a zone.

    Only zones that are appropriate for this property are displayed.

  5. Click ADD.

    A dialog box opens asking you to confirm your choice.

  6. Click OK.

Floor Zone

Floors can be added to a zone through the Property Floors page. To access this page and select a zone:

  1. On the Administration Menu page, under the ADMIN heading, click Property Floors.

    The Property Floors page opens.

  2. Click SELECT PROPERTY.

    A dialog box listing all of the floors associated with that property opens.

  3. Click the Edit link to the right of the floor you want to add to a zone.

    The Edit Floor dialog box opens.

  4. Click the Zones link to expand the Zones pane.

    A list of all the zones that this floor is currently associated with is displayed.

  5. In the Add Zone field, select a zone.

    Only zones that are appropriate for this floor are displayed.

  6. Click ADD.

    The zone is added to the list.

  7. Close the dialog box.

Space Zone

Spaces can be added to a zone through the Property Spaces page. To access this page and select a zone:

  1. On the Administration Menu page, under the ADMIN heading, click Property Spaces.

    The Property Spaces page opens.

  2. Click SELECT PROPERTY.

    A dialog box opens allowing you to find and select a property. A list of all of the spaces associated with that property appears at the bottom of the page.

  3. Click the Edit link to the right of the space you want to add to a zone.

    The Edit Space dialog box opens.

  4. In the Add Zone field, select the zone you want to associate this space with.

    Only zones that are appropriate for this space are displayed.

  5. Click ADD.

    A dialog box opens asking you to confirm your choice.

  6. Click OK.

    The zone is added to the list.

  7. Close the dialog box.

ClosedEdit a Zone

Zones can be modified. For example, if you want to change the value that users see, you can change the zone name. To edit a zone:

  1. Click the Edit link to the right of the zone you want to edit.

  2. Modify any of the following values:

    You cannot modify the zone Type or Restricted To values.

    • Zone – the name that users see
    • Tab Order – the position in which the zone will be displayed in menus
    • Category – the top-level classification of the zone
    • Sub-Category – the secondary classification of the zone
    • Tower/Wing – indicates whether a space zone is a tower/wing zone
    • Eternal Zone ID – the zone ID used with an external system

  3. Click UPDATE.

ClosedDelete a Zone

Zones that have not been used can be deleted from the system. You can zone if no properties, floors, or spaces have been associated with it.

If a zone has been used but is no longer needed, you can edit it and make it inactive to prevent it from being displayed to users.

To delete a zone :

  1. Click the Edit link to the right of the zone you want to delete.

  2. Click the Delete link in the upper right corner of the dialog box.

    A dialog box opens asking you to confirm your choice.

  3. Click OK.

ClosedZone Listing

A Zone Listing provides a report containing a list of all of the zones that currently exist. To run the Zone Listing report, click the Zone Listing link at the top of the page.

The generated report contains one row for each zone association. For example, if a floor zone is associated with six floors, one row is displayed for each association. The results include:

  • Zone Name – This column contains the name of the zone.
  • Zone Type – This column indicates the type of zone which is one of the following: Property, Floor, or Space.
  • Category – This column contains the top-level classification of the purpose of the zone.
  • Sub Category – This column contains the secondary classification of the purpose of the zone.
  • Property – This column contains the name of the property the zone is associated with, if any.
  • Space – For Space zones only, this column contains the name of the space the zone is associated with.
  • Tower/Wing – This column contains True if the zone was specified as a Tower/Wing zone. Only space zones can be defined as Tower/Wing zones, so this value will always be False for property and floor zones.
  • Active – This column contains True if the zone is currently active, False if the zone is inactive.
  • Restrict To – If this zone is restricted, this column contains the name of the property the zone is restricted to.
  • External Zone ID – This column contains any defined zone ID that is used in conjunction with an external system.
  • Zone Association – This column contains the name of the property, floor, or space that is associated with this zone. Zone associations are made by editing a property, floor, or space through the Admin menu.

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